City of Framingham Seeks CPA Coordinator

The City of Framingham seeks an individual to provide administrative assistance to the Community Preservation Committee (CPC) in managing all aspects of the Community Preservation Program including coordinating the application process for granting Community Preservation Act (CPA) funds, managing all budget expenditures, facilitating the CPA grants process, completing annual reports on projects, funding expenditures, Department of Revenue filings, annual plan updates and implementation tracking, and managing special projects related to the CPA. The Manager will prepare materials, participate in all CPC evening meetings and other meetings as required, and maintain compliance with the Open Meeting Law, CPA rules, CPC and Department of Revenue (DOR) policies.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Attend all CPC meetings; take, transcribe, and post approved agendas and minutes; coordinate schedules, post public notices, arrange meetings and hearings as needed; prepare and distribute correspondence, reports, and maintain records in compliance with Open Meeting Law, CPA rules and policies, and the Department of Revenue (DOR) requirements. Prepare legally required annual CPA filings.
• Coordinate CPC report preparation and annual updates, reviewing needs, possibilities, and resources of the city regarding community preservation; analyzing costs, project status review, and determining priorities for funding; assist in creating short-term and long-term program goals.
• Research, attend seminars, and remain current on CPA developments, state legislation, DOR rules and practices, as needed to inform the CPC of updates and changes
• Coordinate evaluating and tracking of project applications for eligibility, and compliance with CPA provisions, rules and policies.
• Monitor project progress status reports, track and review budget and expenses for all vendor contracts, field and track status calls from vendors.
• Manage the preparation of the Committee’s Annual Budget.
• Coordinate CPA grant processes and administration of project funding.
• Ensure grant agreements, deed restrictions, or other legal requirements for CPA compliance are executed and/or filed appropriately before any funds are dispersed, including MAAB/ADA compliance.
• Conduct and/or oversee project review for compliance with approved project scope. File annual compliance reports.
• Review all CPA project expenditures and accounts. Process all CPA invoices e.g., check for accuracy, obtain required CPC signatures, and process according to City accounting and procurement procedures.
• Prepare and submit annual report of CPA accounting, projects, and funding recommendations.
• Provide information and assistance to the public; respond to inquiries; explain programs, policies, and application materials.
• Maintain and update content for the CPC Page of the City’s website.

Qualifications:

• Prior administrative experience
• Bachelor’s Degree required
• Excellent computer skills with strong working knowledge of Word, Excel, PowerPoint and Zoom; proficient in social media
• Strong communication (verbal and written) and community relations skills
• Knowledge of the Community Preservation Act and applicable state and local laws, policies, and programs; experience with the CPA preferred
• Ability to work with a broad range of stakeholders and the general public; managing multiple tasks, prioritize, meet deadlines, pay careful attention to details, maintain confidentiality, and work independently